---
title: "Non Job Expenses"
slug: "non-job-expenses"
description: "Read our guide to understand how to add non job expenses within joblogic"
tags: ["expenses", "non job expenses"]
updated: 2024-04-30T15:41:15Z
published: 2024-04-30T15:41:15Z
canonical: "support.joblogic.com/non-job-expenses"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.joblogic.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Non Job Expenses

## Introduction

Joblogic allows you to add Expenses that are not related to a particular job. This means you can calculate and report on all outgoings from the business, not just those associated with jobs and your customers.

This guide will walk you through adding these expenses.

## Permissions

The Non Job Expenses feature is permissions based and can be restricted to individual users as required.

To do this, go to Settings > Staff > *name* > Search Non Job Expense

You can choose to Grant/Deny the permissions for **View**, **Edit** and **Add**.

![Image 1.png](https://cdn.document360.io/7b0221a4-2cb1-462b-9b01-b03051eb7ca3/Images/Documentation/Image%201%2897%29.png)

## Nominal Code and Tax Rates

You can set a default Nominal Code and Tax Rate for your Non Job Expenses if required.

This is done via Settings > System Setup > Financial tab

![Image 2.png](https://cdn.document360.io/7b0221a4-2cb1-462b-9b01-b03051eb7ca3/Images/Documentation/Image%202%2884%29.png)

## Adding a non-job expense

Navigate to Engineers > Non Job Expenses, and then click **Add Non Job Expense**.

![Image 3.png](https://cdn.document360.io/7b0221a4-2cb1-462b-9b01-b03051eb7ca3/Images/Documentation/Image%203%2876%29.png)

Most of the fields on this screen are mandatory so will need to be filled in before you can Save the entry.

![Image 4.png](https://cdn.document360.io/7b0221a4-2cb1-462b-9b01-b03051eb7ca3/Images/Documentation/Image%204%2872%29.png)

You have the option to choose an **Expense** from the existing list, or create a new one to add to your Expense Library by clicking the green **+** button (*Creating new Expenses is permission based so you may not have access to this*)

![Image 5.png](https://cdn.document360.io/7b0221a4-2cb1-462b-9b01-b03051eb7ca3/Images/Documentation/Image%205%2851%29.png)

![Image 5a.png](https://cdn.document360.io/7b0221a4-2cb1-462b-9b01-b03051eb7ca3/Images/Documentation/Image%205a%284%29.png)

Next, enter your **Quantity**, **Engineer** who incurred the charge, **Cost**, and **Date**.

If you have set up your **Tax Rate** and **Nominal Code** as per the above, they will be automatically filled out for you.

Finally, if you wish, you can also add 1 or more **Attachments**.

![Image 6.png](https://cdn.document360.io/7b0221a4-2cb1-462b-9b01-b03051eb7ca3/Images/Documentation/Image%206%2851%29.png)

## Printing & Exporting

To **Print** or **Export** this list, click the relevant button at the top of the page.

![Image 7.png](https://cdn.document360.io/7b0221a4-2cb1-462b-9b01-b03051eb7ca3/Images/Documentation/Image%207%2850%29.png)

Clicking **Print** will allow you to Print the page or save it as a PDF.

![Image 8.png](https://cdn.document360.io/7b0221a4-2cb1-462b-9b01-b03051eb7ca3/Images/Documentation/Image%208%2844%29.png)

Alternatively, if you’d like to download it as an Excel file, choose the **Export** option.

![Image 9.png](https://cdn.document360.io/7b0221a4-2cb1-462b-9b01-b03051eb7ca3/Images/Documentation/Image%209%2839%29.png)

## Further Support

For further information or assistance with the above, contact our Support Team on 0800 326 5561 or email support@joblogic.com. Alternatively, our Customer Success Management team can be reached by emailing customersuccess@joblogic.com

## Publishing Details

This document was written and produced by Joblogic’s Technical Writing team and was last updated on the date specified above. Be aware that the information provided may be subject to change following further updates on the matter becoming available. Additionally, details within the guide may vary depending on your Joblogic account’s user permissions.