Introduction
The General Ledger App brings financial management directly into the Joblogic platform, helping you manage operational and financial data from a single source of truth.
By eliminating the need to rely on separate accounting systems and manual data transfers, the app streamlines financial processes, improves accuracy, and provides greater visibility across your business.
This guide explains how to configure the General Ledger, manage nominal mappings, review configuration changes, and understand the account postings generated by Joblogic.
Configuration
Once you have subscribed to the app, a General Ledger option will appear in the navigation menu.
Click General Ledger, then select Configuration to set up your accounting periods.
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Accounting Periods
Click Add Period, then select the required Year and Month and click Apply.
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After adding the period, configure the Nominal Period, Purchase Period, and Financial Year by clicking the Edit icon next to each option.
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- Nominal Period
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- Purchase Period
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- Financial Year
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Click Add Next Period to automatically set up the next month's accounting period.
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Nominal Links
The Nominal Links tab allows you to map your Nominal Ledger Accounts to the relevant Joblogic codes.
Some codes are required and must be mapped before transactions can be posted, while others are optional and can be configured if needed.
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Required codes are highlighted and can also be filtered using the Status dropdown.
Assign the appropriate Nominal Ledger Account to each required code. Any required codes that remain unmapped will prevent the system from posting transactions that use those codes.
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Job Type Nominal
Next, configure the Nominal Codes for each Job Type.
Click Add Job Type, select the required job type, then click Add.
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Default nominal codes are populated automatically. If required, you can change these by selecting different codes from the relevant dropdown lists.
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You can also enable the following options to configure additional nominal codes.
Update Equipment Value
- When enabled, each cost posting will also transfer the job cost to the Equipment Stock account to increase the equipment book value.
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Recharge Job
- When enabled, charge postings will be made for labour, parts, equipment and misc on chargeable jobs.
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Note: If any required nominal codes have been left unmapped on the Nominal Links tab, you will not be able to configure your job types until they have been assigned.
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Batch Update
The Batch Update tab allows you to either run account postings manually or schedule them to run automatically.
To run a batch update manually, click Run Manually, then click Run to confirm.
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To schedule batch updates to run automatically, click Add.
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Enter a Name, Start Date/Time, and select the required Frequency. Batch updates can be scheduled to run Hourly, Daily, or Weekly.
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Configuration Audit
The Configuration Audit tab provides a record of all changes made to the General Ledger configuration, including what was changed, when the change was made, and who made it.
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Account Postings
Select Account Postings from the General Ledger menu to view the ledger entries generated by Joblogic.
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From here, you can review posting details, including account totals, posting dates, references, and other transaction information.
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Use the tabs to switch between the Nominal Ledger, Sales Ledger, and Purchase Ledger.
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To print or export the displayed postings, use the options available at the top of the page.
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How Joblogic chooses the correct nominal account
When a posting is created, Joblogic will use the most specific nominal account available.
• For example, if a nominal account is selected directly on an invoice line, cost line, PO, job type, or related setup, that account will be used first.
• If no specific account is available, Joblogic will use the default account from Nominal Links.
• If no valid account can be found, the posting may be prevented or flagged, depending on the validation rule.
Example: When a user raises an invoice, if a specific nominal account is set up for a transaction, that nominal account will be prioritised. Otherwise, the default account will be used.
Further Support
For further information or assistance with the above, contact our Support Team on 0800 326 5561 or email support@joblogic.com. Alternatively, our Customer Success Management team can be reached by emailing customersuccess@joblogic.com
Publishing Details
This document was written and produced by Joblogic’s Technical Writing team and was last updated on the date stated above. Be aware that the information provided may be subject to change following further updates on the matter becoming available or new releases within the system. Additionally, details within the guide may vary depending on your Joblogic account’s user permissions and settings or the electronic device being used.